وظائف شاغرة لدى Tetra Tech
Tetra Tech provides technical, management, and advisory services to help developing and transitioning societies navigate the challenges they face. We work around the world to help establish and strengthen productive relationships between state and society and develop sustainable government and justice systems that are responsive, transparent, accountable, fair, and efficient. Our mission is to foster good governance and the rule of law as basic qualities of successful democratic societies and market economies.Tetra Tech seeks a Senior Operations Manager on the USAID-funded Rule of Law Program (ROLP) in Amman, Jordan to carry out duties designed to meet the objectives of the project.ResponsibilitiesOperations ManagementEmployee will manage the Operations team which will include a HR and Procurement Manager, Procurement and Events Coordinator, Office Manager, Receptionist/Administrative Assistant, Drivers/Expeditors, and Office Assistant.
- Oversee the establishment, maintenance, and vision setting of administrative, human resource, information flow, and strategic management systems for the program.
- Management of operations personnel, including recruitment, negotiations, performance monitoring, and status changes.
- Supervise operations staff, including adherence to work schedules, oversight of quantity and quality of work, approval of timecards and leave, and preparation of annual employee evaluations.
- Serve as main point of contact on issues related to Tetra Tech DPK’s (Tt DPK) legal status in Jordan and carefully track and document changes in legal status or introduction of new regulations that impact Tt DPK’s ability to operate legally and effectively.
- Oversee the administrative management of program activities, including but not limited to, consultancies, travel planning, resource allocation, and office administrative procedures/policies in accordance with Tt DPK administrative policies and procedures or best practices.
- Oversee all field procurement processes, including local subcontractor negotiations, purchases of services, materials, equipment, etc., ensuring compliance with United States Agency for International Development (USAID) procurement regulations and Tt DPK Procurement Manual.
- Maintain accurate procurement/contract filing system with documented and supported record of actions for audit purposes.
- Ensure that employment contracts are issued using the approved template and that all documentation including contracts, job descriptions, client approvals, and leave entitlements are current and properly filed locally and with Tt DPK home office.
- Work with COP to ensure compliance with necessary local statutory requirements (e.g. labor law, social security, taxation) and serve as the point of contact for local personnel policies and procedures.
- Ensure that adequate local controls are in place and that the Program adheres to USAID regulations and Tt DPK policies and procedures as related to procurement, human resources and all other administrative functions.
- Maintain up-to-date information on USAID procurement regulations and requirements and ensure that forms required by USAID are maintained and up-to-date.
- Work with the COP and home office to ensure that the Program’s administration is operating efficiently and effectively in supporting all program activities (including grants), and that all records are maintained appropriately.
- Work with the COP and home office to troubleshoot complex operational challenges and design and implement timely and appropriate solutions.
- Ensure that local consultants, subcontractors, and service providers are only paid after both technical and client approvals have been made; and with approved contracts, timesheets, deliverables and invoices on file.
- Provide technical assistance to program managers in the administrative and logistical aspects of relationships with program grantees/beneficiaries.
- Ensure accurate fixed asset records are maintained and ensure physical inventory checks are completed, and quarterly inventory reports are submitted to home office.
- Prepare and submit administrative-related reports as required by the COP.
Financial ManagementEmployee will manage the Finance team which will include a Finance Manager, Accounting Manager, and Accountant.
- Oversee financial staff and financial management of the program ensuring the following financial requirements are met for the project: annual and program budgeting, submission of financial budget forecasts and cash flow projections to the home office and client, monthly and quarterly reporting, monthly submission of financial records to the home office, systems strengthening, operating budget tracking/obligation oversight, and adherence to audit/financial procedures.
- Ensure that the financial management of the project is kept in a proper manner, and that all reporting and records are maintained in accordance with Tt DPK policies and best practices.
- Assist Component Leads in developing and managing sub-activity budgets.
- Ensure that adequate field controls are in place, that the project adheres to USAID and Tt DPK regulations, and that the financial requirements established in all contracts are fulfilled.
- Oversee all programmatic financial transactions including grants.
- Train and mentor staff on financial responsibilities and procedures.
- Provide detailed analysis of costs and budgets as needed.
- Serve as the main point of contact for linking the financial structure of the project with the programmatic structure and work to ensure smooth financial implementation of the project’s work plan.
- Collaborate with the Audit Committee to minimize risk in key areas of finance in the project.
- Advise the COP on financial issues in coordination with the Finance Manager.
- Other duties as assigned.
- Serve as the main point of contact for coordination between the field office and home office.
- Support project communication and promoting ROLP activities to clients, counterparts and other stakeholders
- Assist in the drafting and review of project deliverables, success stories, communication materials, client approval requests and other project documents
QualificationsEmployee will meet the following minimum qualification standards for the positions, where appropriate experience equivalent has been indicated:
- Minimum of 7 years’ experience managing operations on large-scale development projects with strong supervisory capacity.
- Strong familiarity with project management and financial systems and procedures.
- Prior experience on USAID-funded contracts strongly preferred.
- Demonstrated management, leadership, communication and organizational skills.
- Fluency in English required. Arabic skills a plus.
- Bachelor’s degree in a related field.For more information on Tetra Tech, please visit our website at www.tetratechdpk.com.To apply, please visit the Tetra Tech Careers website at www.tetratech.com/careers, click on Search Jobs and search for Job Number 18800000187.Please submit a resume and cover letter outlining why you should be considered for the position no later than January 26, 2018.We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.EOE AA M/F/Vet/Disability – No calls or agencies
JobOperationsPrimary LocationJO-JO-JO-AmmanOrganization188 ARDScheduleFull-timeJob PostingJan 29, 2018, 10:53:59 AMJob Closing DateOngoingPhysical Work Location CountryJordan