المدينة : عمان
وظائف شاغرة لدى منظمة اعلاميون من أجل صحافة استقصائية عربية
Arab Reporters for Investigative Journalism (ARIJ) is hiring an HR & Finance Assistant to assist with all aspects of administrative management, financial management, Human Resources management, staff, logistics, office, equipment inventory and storage, to ensure best practices of ARIJ human capital & applications.
Duties and Responsibilities:
Human Recourses Tasks:
Prepare and maintain employees’ files and the HR filing system.
Plan, organize & supervise recruiting and staffing logistics including: Screen telephone calls, schedules interviews, conduct Internet research to locate potential job candidates, scan resumes, assist with planning new employee orientations, compile materials and maintain employee database records.
Welcome new employees to ARIJ by conducting orientation.
Provide payroll information by collect time and attendance records and to follow up on social security, Income tax & medical insurance.
Develop and implement policies on issues like working conditions, performance management, disciplinary procedures and absence management.
Prepare staff handbooks.
Handle employees’ orientating, development, training logistics and recordkeeping.
Handle Compensation and benefits administration and recordkeeping.
Analyze training needs in conjunction with departmental managers.
Follow up on the Contracts with the admin and finance manager including contracts.
Follow up with journalists’s contracts including invoices, receipt, payments… etc
Organize travel arrangements and accommodations for the organization’s staff and VIP visitors.
Establish and maintain the filing system.
Maintain the overall standard of the office space including liaise with cleaning services or (office boy) and keep an equipment inventory of all capital, fixture and fittings.
Responsible for ARIJ calendar including, the Executive Director & Editor Director schedules, team schedule, project’s deadlines, events, conferences & workshops.
Perform as multifaceted general office support.
Prepare minutes of meeting, meeting notes and internal support materials.
Responsible for renewal ARIJ Legal Documents.
Financial assistant tasks:
Work closely with the Finance Manager to ensure smooth operation of all finance matters.
Match invoices to statements and purchase orders to invoices.
Assist in the production of financial statements , Proposals and applications, preparation of Spreadsheets, cash and checks payments, reports and correspondence as required
Responsible for petty cash payments and records.
Maintain office inventory and stationary.
Prepares monthly salaries sheets.
Skills & Qualifications
HR management Background.
Strong financial literacy and accuracy
Good analytical skills
Experience and skilled at data entry Accounting Background.
Proficiency in the use of computers for:
Bachelor degree in business administration or any related field.
At least 3 years of experience in such position roles.
English language proficiency is a great plus
ARIJ, founded in 2005, is an award-winning, internationally recognized non-profit organization and the first Arab investigative reporting organization. It is an equal opportunity employer.
Send CV and letter of interest to firstname.lastname@example.org with the subject “HR & Finance Assistant”.
Deadline is May. 24, 2018
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