International Orthodox Christian Charities (IOCC) is an international non-governmental
development and relief organization, working worldwide to alleviate suffering and need
and share God’s gifts of food, shelter, economic self-sufficiency, and hope.
IOCC seeks a Finance Coordinator to oversee IOCC Jordan finance and accounting in Amman, Jordan.
JOB SUMMARY
The Finance Coordinator works under the direction of the Country Representative in
providing support in financial oversight, implementation of office financial
responsibilities, and accounting to ensure effective and efficient operations of IOCC’s
work in Jordan, promoting the transparency and accountability of the organization. The
full-time Finance Coordinator oversees and implements all finance and accounting
procedures related to the implementation of program and office operations and completes
other tasks as assigned by the Country Representative.
GENERAL RESPONSIBILITIES
- Ensure that all IOCC (organization-wide and country-level) finance procedures are in place and followed by the Jordan country office and its staff
- Plan, develop, and oversee country office financial systems to support the country program, including ensuring internal controls and efficient use of resources
- Support the preparation of new, detailed budgets for proposals in coordination with the Country Representative and program staff
- Lead preparation and submission of monthly cash requests, financial reports to donors, and other financial requirements by deadline
- Ensure that all financial reports are submitted to headquarters in an accurate and timelymanner
- Assist the Country Representative in preparation of the annual Country Operation Plan
- Implement office financial procedures, ensuring that all required supporting documentation is provided for payments; national payroll; cash flow analysis and forecasting; cash management; bank account management; and reconciliation
- Ensure, verify, and enter, as needed, daily, weekly, and monthly posting of entries and accounting in the financial software system (Financial Edge)
- Monitor expenditures against budgets and prepare monthly reports to review with program staff; propose and implement budget modifications, as needed; and submit a monthly report to headquarters
- Review and monitor partner budgets and financial reports and provide feedback and technical support to and capacity building for partners, as required
- Maintain systems for tracking regular payments, commitments, liabilities, and income in coordination with the Administrative Assistant
- Verify and confirm that all procurement is carried out according to approved (donor and/or IOCC internal) procedures and authority limits in coordination with the Country Representative
- Verify accurate and complete Asset Register for all office assets, according to IOCC asset management policies and procedures in coordination with the Administrative Assistant
- Working closely with program staff and the Country Representative, ensure effective tracking of projects for proper and efficient financial management
- Ensure an effective system of internal controls and ensure compliance with all national legal requirements
- Ensure that regular back-ups and retention procedures are in place for accounting data
- Maintain accurate records and files of all financial transactions, reports, and supporting documentation, in accordance with audit requirements
- Prepare for and participate in internal and external financial audits, as needed
- Liaise with IOCC finance staff in neighboring countries to ensure adherence to global financial procedures and policies and meet global deadlines, as required
- Lead financial orientation of newly hired staff and communicate (via training or one-on-one guidance and support) financial procedures and requirements, procedures, policies, and revisions to all existing staff
- Support the organization’s and office’s administrative procedures and tasks
- In coordination with the Administrative Assistant, follow up on national staff administrative issues, such as employment contract, salary slips, leave balances etc.; follow up on national staff legal requirements regarding employment, such as social security, income tax, employment contracts, etc.; prepare monthly/annual needed documents for tax clearance for IOCC Employees; and follow up on international staff administrative and employment issues, as needed, such as work permits and visas.
- In coordination with the Administrative Assistant, review vehicle log sheets, personal vehicle use (and preparation of cash receipts) and process and prepare vehicle-related payments
- Serve as primary point of contact with IOCC bank(s) and follow up on requests for check books, printing checks, transfers between accounts, transfers of salaries and payments to staff and consultants, e-banking, sharing of information, and troubleshooting
- Supervise and lead the work of the Finance Assistant and/or Accountant, pending staffing
- Represent IOCC in meetings with donors and meet other external representation requirements
- Perform other duties as assigned or required
QUALIFICATIONS
Knowledge, Skills, & Abilities:
Good planning, communication and time-management skills. Working knowledge of
monitoring and developing budgets; Experience managing project and country office
expenditures; working knowledge of budgeting and financial reporting; Quick and
enthusiastic learner; Strong organizational skills; Ability to produce accurate work under
tight deadlines; Well-developed interpersonal and team skills; Detail-oriented; Full
computer literacy; Advanced verbal and written communications skills in Arabic and
English; Commitment to the values and principles of IOCC
Competencies:
Ability to build strong personal and organizational relationships with all internal and
external staff, partner organizations, local actors, and other contacts; tenacity in
observing procedures, regulations, local laws and other requirements in implementing
and maintaining IOCC programs; good analytical and problem-solving abilities;
demonstrable initiative and creativity; the ability to manage a varied workload, perform to
tight deadlines; team player who is willing to work respectfully in a collaborative
requirement; good communicator
Education: University degree in accounting and/or finance
Experience: At least seven years’ experience in relevant field, including international NGOs and with US Government and UN agency funding
Position Type: Full-Time
Location: Amman, Jordan
Working Conditions:
- Primary work location(s) in Amman, Jordan.
- Regular travel within Jordan to project sites and related meetings
- Potential international travel to U.S. or countries within the region for meetings and trainings
- Awareness of local security situation and conditions
- Professional personal dress, behavior, speech, and conduct in accordance with IOCC policies
Only short-listed candidates will be contacted. No phone calls please.
