UNITED NATIONS RELIEF AND WORKS AGENCY

FOR PALESTINE REFUGEES IN THE NEAR EAST

UNRWA

UNRWA is the United Nations agency responsible for the protection, care and human development of a population of some 4.7 million Palestine refugees living in the Gaza Strip, the West Bank, Jordan, Lebanon and the Syrian Arab Republic.  UNRWA is committed to assisting Palestine refugees in maintaining a decent standard of living, acquiring appropriate knowledge and skills, enjoying the fullest possible extent of human rights, and leading a long and healthy life.  UNRWA is the largest UN operation in the Middle East with more than 29,000 staff.   Most of these staff is refugees themselves, working directly to benefit their communities – as teachers, doctors, nurse or social workers. UNRWA is seeking to employ a qualified:

Assistant Registrar and Alumni Officer at ATC &WSTC

Vacancy Announcement Number    LDC/10/2017

Contract Status          Limited Duration Contract

Contract Duration               1 year Duration (extendable)

Grade           LDC

Benefits

Band D/S1 Gross Monthly Salary JD 649.200 fils. Other benefits include compulsory medical insurance, annual leave & dependency allowance (if applicable).

Department        TVET

Duty Station   ATC & WSTC

Issue Date       12 March 2017

Deadline for Applications     25 March 2017

Place in the Organisation

The incumbent is responsible to the Registrar and Alumni Officer (RAO).

Primary Duties and Responsibilities

In accordance with Agency policy and procedures, the incumbent:

·         Assists RAO in all matters related to the admission and registration of students  including receiving, checking and processing their applications in accordance with established criteria;

·         Follows up and maintains registration records and files of students;

·         Drafts reports on students attendance records and assists RAO in preparing technical and administrative reports in accordance with  relevant regulations for internal and external use;

·         Follows up and collects students grade records and prepares reports thereon as required;

·         Maintains data entry of student’s basic information and marks records on Student Registration System (SRS);

·         Supports the preparation of graduation process, including filling required forms and documents, extracting data and performing the required analysis;

·         Assists RAO in preparing, reviewing, issuing and authenticating students certificates;

·         Acting for the Registrar and Alumni Officer during the latter absence;

·         Performs such other duties as may be assigned.

Minimum Qualifications

·         Two years’ post-secondary diploma in business and office practice or related discipline.

·         At least four years’ experience in administrative/management work of which at least two years should have been in an educational environment.

·         Good command of written and spoken English and Arabic.

Competencies

·         Excellent  communication skills;

·         Good report writing skills;

·         Proficiency in conducting statistical analysis using relevant computer software and other applications including database management tools;

·         Ability to cope with multiple tasks effectively;

·         Proficiency in standard Agency computer applications;

·         Ability to work under pressure.

Desirable Qualifications

·         Bachelor degree in Business Administration, Computer Science or any subject related to TVET programs.

ADDITIONAL INFORMATION

 Ability and willingness to work beyond regular working hours.

Equivalency

When the minimum requirements are not fully met, the concerned Director may exceptionally substitute part of the unmet requirements with a combination of relevant academic qualifications, additional professional training and progressive relevant work experience.

NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.

How to Apply

Applicants are required to register at http://jobs.unrwa.org by creating a personal profile and completing an UNRWA Personal History Form. Please note that UNRWA only accepts degrees from accredited educational institutions. Only applications received through http://jobs.unrwa.org will be considered. Due to the large number of applications received, only applicants short-listed for interview will be contacted. Please ensure that the e-mail address that you will indicate in your Personal History Profile is accurate, candidates shortlisted for test or interview will only be contacted by e-mail. No follow up phone calls will be made.

The United Nations does not charge fees at any stage of the recruitment process (application, testing, interviewing, etc). The United Nations does not concern itself with information related to bank accounts.

General Information

UNRWA encourages applications from qualified and experienced women.

UNRWA welcomes applications from qualified candidates with disabilities.

UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non- smoking work environment.

The Agency reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description.

On appointment, all individuals will be asked to sign a self-attestation, confirming that they have not committed, been convicted of, or prosecuted for, any criminal offence and that they have not been involved, by act or omission, in the commission of any violation of international human rights law or international humanitarian law.

Date of issue: 12 March 2017