وظائف شاغرة لدى منظمة كير الفرنسية في عمان للمحاسبة والادارة
تعلن منظمة كير الفرنسية عن حاجتها الى :
Sub Grants Officer
JOB SUMMARY: The Sub – Grants Officer (SGO) is a position established to strengthen effectiveness and performance of Partners/ sub-granting operations inThe SGO is responsible for managing sub grants, capacity building of partners in Budgeting, financial management and donor compliance. The Position will be responsible for maintaining creative linkages between budget, contracts and project management, ensuring effective compliance, operationalization of CARE sub-agreement policy & related’ procedures. He/she will be required to work on supporting activities such as partners’ assessment, site visits for partner financial review and other financial management functions related to partners’ capacity building Through follow-up, direct involvement and support, the SGO ensures that CARE International financial accountabilities to Donors are adhered to in a timely manner and quality delivery.
The SGM provides direct, proactive, hands-on budget management support / analyzed budget information to the Program Coordinator, Budget Holders and Partners. The SGO will support with system/tools development, capacity building, and problem solving to ensure proper start-ups, running and closeouts of sub-agreements. This position will also be responsible for setting up new awards in the financial system and coordinating assignments of FCs, PIDs and Activity IDs for new award.
The SGM position is based in the regional office of CARE in Amman with travel to Partners location and other field offices.
RESPONSIBILITIES AND TASKS:
Job Responsibility # 01:
PARTNER/SUB GRANTS CONTRACTUAL/FINANCIAL MANAGEMENT
ACCOUNTABILITIES (% of Time: 50%)
1.Assist on Preparing thee Partner’s agreements/Contracts and coordinate the internal review, negotiations and finalization.
2.In liaison with the Program teams participate in projects start-ups with (co) facilitation of relevant sessions (budgets, sub-granting, performance monitoring/management systems)
3.Provide support to ensure quality budgets are prepared for Partner/Sub grantees.
4.Provide direct, proactive, hands-on budget management support by providing monthly analyzed budget information / expenditure report to the Program Coordinators, Project Managers and Partners.
5.Carry out periodic sub-grantee (partner) monitoring and financial reviews and ensure advance justifications are monitored in line with CARE and contractual obligations entered in PeopleSoft.
6.Carry out financial management training for sub-grantee and support them to maintain proper books of accounts.
7.Work with the Subgrants Manager Finance Director, Program Coordinators and Area Coordinators to ensure efficient management of Partner/Sub-granting
8.Open individual sub-grant files for each in adherence to CARE’s sub-agreement management policy. Update regularly as required.
9.Ensure regular maintenance of sub-grant files, both electronic and hard copy. 10.Develop partner monitoring plans, assist financial monitoring of partners and prepare financial monitoring reports.
Job Responsibility # 02:
CAPACITY ASSESSMENT AND TRAINING OF PARTNERS (% of Time: 20%):
-follow up on the partners’ assessment process with sufficient transparency including Due Diligence and Partners’ Capacity Assessment before engagement in joint programming
-Participate in annual partner risk assessment and also assess prospective organizations for selection as partners
-Identify capacity gaps of partners and staff and feed back in Capacity Building plan to ensure building capacities accordingly.
-Participate in sub-contracts / sub-grant agreements startup/management workshop after signing the sub-contracts/ sub-grant agreement and before the project startup/implementation
-Promote quality & accountability practices among all cooperative/Strategic / implementing partners
Job Responsibility # 03:
FINANCIAL MANAGEMENT ACCOUNTABILITIES (% of Time: 20%):
-Review Partner Funds transfer request and coordinate with the program team in ensuring the validity of the request.
-Review Partner submission of Financial Reports and ensure timely, accurate and complete submission of the financial data as well as liquidation of partner advances. Coordinate resolution of all related issues identified
-Monitor Partner financial performance through conducting desk reviews or site visits and provide capacity building support to address gaps identified
-Book the sub award expenses in the system and ensure clearances of the receivable/payable balances to sub recipients.
-Establish and maintain all sub-grants Data. Maintain a manual Tracker used to reconcile partner financial data in PeopleSoft
-Coordinate the partner close out including supporting the preparation of the final financial report that agrees with the narrative reports, assets validation, audits, etc
Job Responsibility #04:
SUPPORT INTEGRATION BETWEEN PROGRAM, PROGRAM QUALITY AND FINANCE (% of Time: 5%)
1.Develop and maintain communication channels and interaction spaces between Program, and Finance staff to ensure adequate level of integration and responsiveness towards CARE partners & sub-grantees;
2.Liaise with the Partnership Advisor to ensure issues of partner performance are mainstreamed in the Partnership Framework and activities as guided by the partnership strategy.
3.Contribute to the development of CARE Partnership strategy, specifically ensuring adequate balance and alignment between sub-agreements management compliance and objectives and values of strategic partnerships.
Job Responsibility #05: Perform other duties as assigned (% of Time: 5%) III.
QUALIFICATIONS (KNOW HOW)
A) EDUCATION/TRAINING Minimum Required: BA in Business Administration major in Accounting Preferable: CPA, MBA
B) EXPERIENCE 2-5 years relevant work experience in Sub-grants management. Preferable from an INGO
C) TECHNICAL SKILLS Required:
-Excellent planning, organizational, and analytical skills;
-Knowledge of accounting, GAAP and audit requirements
-Financial and Information analysis skills, donor reporting
-Ability to prioritize workload whilst maintaining a high standard of work;
-Fluency in English language and written communication;
-Ability to effectively liaise with key external clients, and other relevant stakeholders; Desired:
-Familiarity with International NGO and knowledge of Donor rules and regulations
D) COMPETENCIES Respect, integrity, excellence, accountability, stress tolerance, problem solving, adaptability, interpersonal skills, information monitoring, planning and organizing.
IV. WORKING CONDITIONS The post is located Amman with 25 % field travel